STEP 1
Tell us about your community
About eight minutes. Unit count, association type, what your current management does and does not do, what you want changed, your budget, your timeline.
Compare clearly.
Choose confidently.
BoardMatch gives HOA, Condo, and Co-op Boards management proposals in one consistent, side-by-side format. Free for Boards, and nobody calls you.
One intake form. Written proposals from companies that serve your area. Every bid rewritten into the same format, the same line items, the same three-year basis — so your Board is comparing the same thing four times instead of four different things once.
We do not recommend one company over another. We make them comparable and hand you the document.
Free for Boards. Always. Takes about eight minutes.
Free for BoardsNo callsNo marketing emailLicenses verifiedReport in 15 days
Bid matrix — 250-unit HOA
Normalized
| Firm A | Firm B | Firm C | |
|---|---|---|---|
| Headline quote | $14.00 /unit | $15.20 /unit | $4,200 flat |
| Escalator | 5% fixed | CPI cap 3% | None |
| Onboarding | $8,500 | $4,000 | $0 |
| Est. ancillary | $26,400 | $14,100 | $6,900 |
| 3-year total cost | $147,026 | $159,079 | $158,100 |
| Scope covered | 16 / 22 | 19 / 22 | 22 / 22 |
The lowest per-door quote is not the lowest three-year cost, and it does not cover everything this Board asked for. That inversion is the product.
The part Boards ask about first
Your phone does not ring. Your inbox stays quiet. It costs you nothing.
You are not signing up to be called. Companies see your community's scope — unit count, services you need, budget band, location. They do not see your name, your phone number, or your email. They submit a written proposal. You read it on your own time.
When your Board decides it wants to meet someone, you click “request meeting.” That is the only moment contact information moves.
Nothing is released by default
Not at intake, not at submission, not when the report is delivered. Releasing contact information is a deliberate action taken by your Board president.
No marketing email, from anyone
Companies never receive your address, so they cannot add you to a list. Neither do we. The only email BoardMatch sends you is about your own bid — a proposal landed, your report is ready, your decision window is closing. There is no newsletter and no drip campaign.
Every company signs terms
Contacting a Board off-platform is a violation. Report it and we remove that company from your bid.
We do not sell leads
Your intake is not a product. There is no data-sharing arrangement, and there is no version of BoardMatch where there is one. Boards pay nothing, and are not the thing being sold instead.
This is the difference between a marketplace and a lead list. A pay-per-lead directory is paid at the moment you click submit, so its incentive is to sell your inquiry to as many companies as will buy it — which is why the calls start within the hour and why so many Boards stop answering. We are paid only if a Board actually selects a company and signs with them. Selling your phone number to five firms would earn us nothing and cost us the only thing that makes this work.
Four steps, thirty days.
You do the first step. We do the middle. Your Board does the deciding.
STEP 2
We scope it and invite qualified companies
We turn your answers into a normalized scope of work, then invite companies licensed where required, actually servicing your area, and managing communities of your size.
STEP 3
You get the BoardMatch Report
Day 15. Every proposal in one matrix, with a three-year Total Cost of Management projection and automatic flags on uncapped increases, thin staffing, and gaps in scope.
STEP 4
Your Board reviews and votes
In a private portal. Comment, compare, run a straw poll or a recorded vote, export a Board-meeting PDF. Request a meeting with whomever you want. Or select no one.
The deliverable
Apples to apples. That is the entire job.
A Management Company can quote you $14 per unit per month. Another can quote $4,200 flat. A third can quote 6% of your operating budget. Those are three different numbers describing three different things, and no Board can compare them by reading three PDFs.
We normalize all of it, then project three years of total cost including the annual escalator, onboarding, transition, and the ancillary fee schedule at your community's actual volumes. Same rows, same definitions, same assumptions, every column.
We do not rank them for you and we do not tell you who to hire. BoardMatch AI will answer questions about the proposals and will point out what the numbers imply if you ask it to — but it is an analyst, not a recommendation, and the decision is the Board's alone.
The bid matrix
Every proposal a column. Every comparison point a row. Base fee, model, term, escalator, notice period, and forty more.
3-year Total Cost of Management
All-in and escalator-aware. Frequently reorders the ranking the headline number implies.
Scope coverage grid
Every service you asked for, crossed with every proposal. “18 of 22 included. 3 at extra cost. 1 not offered.”
Staffing comparison
Your named manager and how many other communities that person carries. Company A’s carries 14. Company B’s carries 6.
Automatic flags
Uncapped escalators, onboarding three times the market median, auto-renewal clauses, termination penalties, expired licenses.
Board-meeting PDF
Designed to be printed, handed around a table, and attached to your minutes. Also exports to Excel with live formulas.
Built on data Boards cannot assemble alone.
373,000
US community associations, home to 78.1 million residents
35.2%
Share of US housing stock in a community association
7
States that license community association managers. We verify against the state registry.
$135
Median monthly HOA or condo fee in the US
Foundation for Community Association Research, 2025. US Census Bureau, 2024 American Community Survey.
Every company in a BoardMatch bid has its state license, its insurance certificates, and its references checked before its proposal reaches your Board. Fee schedules must be re-attested every 180 days or the profile is flagged as stale. None of that is purchasable.
Two sides. One set of rules.
For Boards
Run a real search without hiring a consultant
And without fielding twenty calls. Free, permanently. You keep the report whether you hire anyone or not.
For Management Companies
Don’t pay for every lead unless you win it
No listing fee. No per-lead charge. You pay one placement fee — the association’s first month’s management fee, minimum $1,500 — only when a Board selects you.
Find Management Companies in your market
Every market page carries the governing statute, the licensing rules that apply in that state, and the vocabulary your community actually uses.
Largest HOA markets
Condo markets
Common questions
Is BoardMatch really free for Boards?
Yes. There is no fee to a Board or an association at any point — not for the intake, not for the report, not if you select a company, not if you select no one. Management companies pay a placement fee only when a Board selects them. That is the entire business model, and it is published in full on our pricing page.
Will Management Companies start calling us?
No. Companies never receive your phone number, your email address, or your name unless your Board affirmatively requests contact. They see your community's scope. All communication runs through BoardMatch until you decide otherwise.
Will we start getting marketing emails?
No. A company cannot email you, because it never gets your address — every message runs through a masked relay attached to your bid. BoardMatch does not run a newsletter, does not sell or rent its list, and does not send drip campaigns. The email you get from us is about your own bid: a proposal arrived, your report is ready, your decision window is closing, and the three post-move-in surveys if you select someone. If you decide not to proceed, the email stops.
What happens right after we submit the form?
Nothing rings. On a pay-per-lead directory, submitting the form is the moment your inquiry is sold, which is why several companies call within the hour. Here, submitting the form starts an analyst reading it. Invitations go out within three business days, companies see your community’s scope and not your identity, and they respond in writing inside the portal. The first time anyone contacts you directly is the moment your Board clicks “request meeting.”
How long does this take?
Your intake takes about eight minutes. We build your scope and issue invitations within three business days. Proposals are collected through day 15. Your report is delivered on day 15. Your Board has through day 30 to review, meet companies, and vote.
Do we have to switch companies?
No. A significant share of Boards use the report to renegotiate with their current company and stay. That is a legitimate outcome and it costs you nothing. You can also invite your incumbent to bid, and many Boards do.
Can a company pay to be ranked first?
No. There is no sponsored placement, no advertising product, and no paid tier. Ranking factors are published in full, including how invitations are distributed. Payment of any kind is not one of them.
How many companies will bid?
It depends on your market and your size. Typical bids draw three to six proposals. We tell you how many companies were invited and how many responded, and we do not pad a bid with companies that cannot serve you.
Are you a Management Company?
No. BoardMatch does not manage communities. We run the process and produce the comparison; your Board decides.
Can companies tour our property before bidding?
If you want them to. You choose a scheduled walkthrough, individual visits, a self-guided look with the address shared only with invited companies, or no visit at all — and you set the date windows. Bidders who walk the property price the real job instead of an average.
How long is a proposal good for?
Sixty days from submission. Thirty days is our standard decision window, not a deadline, so a Board that needs another meeting cycle still has protected pricing. Past day 60 a company may re-price, and we tell you which ones did.
What if our Board is not ready to switch, just curious?
Download the free RFP template. It costs nothing and it does not start a bid.
Live walkthrough
Poke around before you sign up.
A working copy of both portals, loaded with a fictional 248-unit condominium association and three invented Management Companies. Click everything. Nothing is stored and no account is created.
Every association, company, proposal, and figure in the demo is fictional sample data created to show how the portal works.
Three proposals normalized side by side
A Board that issued its own RFP, and the answers
Three-year total cost with the escalator applied
Ranked decline reasons and a recorded vote
The company view: invitations, packages, billing
Start with what you already know.
You know your unit count. You know what your current management does well and what it does not. That is enough to begin.
Free for Boards. No calls until you ask.