Free for Boards.
Paid only on a win.
Two sides, one page, no asterisks. Boards are never charged anything. Management companies pay a single match fee, and only when a Board selects them.
For HOA, condo, and co-op Boards
- Full intake and analyst-normalized scope of work
- Invitations issued to qualified companies in your area
- Structured proposals collected on your behalf
- The BoardMatch Report — bid matrix, 3-year Total Cost of Management, scope coverage grid, staffing comparison, automatic flags
- Private Board portal with comments, weighted scorecard, straw polls, and recorded votes
- Board-meeting PDF and Excel export
- Masked communication with every company until you request contact
- Meeting scheduling with the companies you choose
- Post-selection transition checklist
No card, ever. No fee is introduced later.
For Management Companies
- Listing and public profile
- Verification of licenses, insurance, credentials, and references
- Scoped bid invitations
- The structured proposal builder, with saved templates
- Portal Q&A with Boards
- Win/loss debriefs on every bid you lose
- Meeting scheduling
You are never charged for
- Joining or listing
- Receiving an invitation
- Submitting a proposal
- Losing a bid
- Ancillary or renewal revenue on an engagement you win
Invoiced on the Board’s confirmation of selection. ACH.
Fifteen days to the report. Thirty to a decision.
Proposals are collected over thirty days and your report is in your hands at day 30. If your Board is working to a shorter clock — a resignation, a contract about to auto-renew — ask for the rush report at day 15. Your decision window then runs thirty days from the report, and it is not a deadline. Every proposal is held firm for 60 days from submission, so a Board that needs another meeting cycle still has protected pricing.
The honest comparison.
The established directories in this category sell leads. A Management Company pays for the introduction whether or not it ever speaks to the Board, and can spend more to appear higher. Those are legitimate businesses. They are structurally a different product.
| BoardMatch | Pay-per-lead directories | |
|---|---|---|
| What the company pays for | The outcome. One match fee, only if selected. | The introduction. Charged per lead, win or lose. |
| What the Board is | The customer. Never charged. | The inventory. Sold as a lead. |
| Can a company pay to rank higher | No. No sponsored placement, no ad product, no paid tier. | Yes. Bid levels, ad spend, and premium placement are core to the model. |
| How many companies get your contact info | Zero, until your Board releases it. | Typically several, immediately. |
| Are proposals comparable | Yes. Structured fields against one normalized scope. | No. Whatever each company chooses to send you. |
| Is total cost projected | Yes. 3-year, escalator-aware, including onboarding and ancillary fees. | No. |
| Are licenses and insurance verified | At the state registry, monthly — and a bidder we have not checked yet is labeled on your comparison rather than blending in. | Varies. Usually self-reported. |
| Are ranking factors published | Yes, in full. | No. |
| What the platform earns if you hire nobody | Nothing. | The same as if you hire someone. |
The last row is the one that matters. When a platform is paid for introductions, it is paid the same whether the introduction was any good. When it is paid on selection, it only earns when a Board chose someone it actually wanted.
What a win costs a Management Company
| Community | Quote | Monthly base fee | Match fee | Share of 3-year contract |
|---|---|---|---|---|
| 18-unit condo | $13.00 PUPM | $234 | $250 min | 2.9% |
| 60-unit condo | $12.00 PUPM | $720 | $720 | 2.7% |
| 120-unit HOA | $15.00 PUPM | $1,800 | $1,800 | 2.7% |
| 250-unit HOA | $14.00 PUPM | $3,500 | $3,500 | 2.7% |
| 400-unit condo | $4,200 flat | $4,200 | $4,200 | 2.7% |
| 900-unit master association | $9.50 PUPM | $8,550 | $8,550 | 2.7% |
Three-year contract value assumes a 3% annual escalator and no change in unit count. The minimum applies where one month of the base fee is under $250, and it is disclosed on the invitation before a proposal is submitted, not after a win.
Pricing questions
What is the catch for Boards?
There isn't one, and the reason is structural rather than charitable. A Board running a real competitive search is what makes a match worth paying for. Charging the Board would reduce the number of searches, which would reduce the number of matches, which is the only thing we sell.
Do you take a cut of the management contract?
No. One fee, one time, when a Board selects you. No commission, no renewal fee, no percentage of ancillary revenue.
Do you sell our data?
No. Board intake data is never sold, rented, or shared. Aggregate, de-identified market statistics are published, and they cannot be traced to an association.
Is there a fee if we use the report to renegotiate and stay?
No. That is a common outcome and it costs your association nothing. No company is charged either, because no company was selected.
Why a $250 minimum?
A $200-a-month financial-only engagement for an eighteen-unit association still consumes an analyst's normalization work, a verification cycle, and a Board's evaluation. We disclose the minimum on the invitation rather than bury it.