Transitioning to a new management company
What has to happen between signing and the effective date, in order.
Before notice
Confirm the notice window and the authorized signer. Have the new agreement executed or nearly so. Decide the effective date with a gap of at least thirty days.
Notice
Written, factual, delivered the way the contract requires. Keep grievances out of it.
Records and funds
Owner ledgers, architectural approvals, violation history, vendor contracts and certificates, governing documents, insurance policies, tax filings, reserve study, and bank account transitions with signature card changes.
Vendors
Notify every vendor of the change, confirm certificates of insurance are current and name the association, and reassign points of contact.
Owners
A single clear communication with the effective date, the new payment method and address, and the new contact route. Payment disruption is the most common transition failure.
Ninety days out
Review whether the financial package arrives on the promised day, whether the assigned manager is the one named, and whether the service commitments are being met. Raise gaps while the relationship is new.
General information for Board members, not legal advice. State law and your governing documents control.
Statutory deadlines, contract terms worth knowing about, and what we learn from proposals. No sales email, and we do not sell the list.
Start with what you already know.
You know your unit count. You know what your current management does well and what it does not. That is enough to begin.
Free for Boards. No calls until you ask.