What verified means
Every badge on this site, what is actually checked, and which register it is checked against. Free, itemized, and impossible to buy.
How a company becomes verified
- Claim the item. In the company portal, under Verification, enter the identifier — a registration number, a license number, a policy number and carrier — and the expiry date where one applies.
- A person checks it against the issuing register. Not the document you upload: the register. A certificate of insurance proves what a broker typed; the carrier proves the policy.
- The badge appears, dated. Boards see what was checked and when.
- It expires by itself. We write to you 45 days out, 14 days out, and on the day. A lapsed line comes off your listing without anyone deciding to remove it — because a badge set once in March is a lie by September.
The 12 items
6 of them are core, which means the company-level badge depends on them. The rest are real credentials that plenty of good firms do not carry, and their absence is not a mark against anyone.
Company
| Item | What it is | Checked against | Expires |
|---|---|---|---|
| Entity in good standing
Core
|
Registered and active with the Secretary of State, under the legal name that would sign the agreement. | The state business registry for the jurisdiction of formation. | No |
| Company management license
Core
|
Some states license the firm itself, not only the individual managers — Florida, Nevada, Illinois, Georgia, Virginia and others. | The state licensing board. Marked "does not apply" where the state licenses only individuals. | Yes — the badge comes off on its own |
| AAMC accreditation | Accredited Association Management Company — CAI’s firm-level accreditation. Requires a PCAM-designated senior officer and a set share of designated staff. | The CAI directory of accredited management companies. | Yes — the badge comes off on its own |
| AMO accreditation
Optional — not carrying it says nothing
|
Accredited Management Organization — IREM’s firm-level accreditation. Less common in community association management than AAMC, and not a substitute for it. | The IREM directory. | Yes — the badge comes off on its own |
People
| Item | What it is | Checked against | Expires |
|---|---|---|---|
| Licensed managers on staff
Core
|
The state licenses held by the managers who would actually work the account. Name each one with its license number and expiry. | The state licensing board, looked up per manager. | Yes — the badge comes off on its own |
| CMCA, AMS or PCAM on staff | Individual professional designations. CMCA is certified by CAMICB; AMS and PCAM are conferred by CAI. Name the holder and the credential number. | The CAMICB verification register for CMCA; the CAI member directory for AMS and PCAM. | Yes — the badge comes off on its own |
Insurance
| Item | What it is | Checked against | Expires |
|---|---|---|---|
| General liability
Core
|
Commercial general liability covering the management operation. | A certificate of insurance naming the carrier, the limit and the policy period. | Yes — the badge comes off on its own |
| Professional liability (E&O)
Core
|
Errors and omissions. This is the policy that responds when the management company gets something wrong, and it is the one Boards most often forget to ask about. | A certificate of insurance naming the carrier, the limit and the policy period. | Yes — the badge comes off on its own |
| Fidelity bond or crime
Core
|
Covers theft of association funds by the management company’s own people. Several states set a statutory minimum tied to funds held. | A certificate or bond naming the carrier, the limit and the period. | Yes — the badge comes off on its own |
| Workers compensation
Optional — not carrying it says nothing
|
Required in almost every state once there are employees. Marked "does not apply" only for a genuine owner-operator with no staff. | A certificate of insurance, or the state fund. | Yes — the badge comes off on its own |
| Cyber liability
Optional — not carrying it says nothing
|
Not standard in this industry yet. Carrying it is worth saying; not carrying it is not a mark against anyone. | A certificate of insurance. | Yes — the badge comes off on its own |
| Commercial auto
Optional — not carrying it says nothing
|
Relevant where managers drive to properties on company business. | A certificate of insurance. | Yes — the badge comes off on its own |
What a Board should read into it
An unverified company is not a bad company. On a marketplace this young, most companies simply have not been through it yet, and the honest reading of a missing badge is “not checked” rather than “failed” — which is why the comparison says not yet verified and not something more alarming.
What it does tell you is which facts somebody has confirmed against a register instead of taking on trust. For the four insurance lines in particular, that is a question most Boards do not think to ask until they need the answer.
None of this can be bought. There is no paid tier, no sponsored placement and no advertising inventory anywhere in this product. A company pays one match fee, once, only when a Board selects it.